Schedule & Fee
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DEZC Board Meeting Minutes

DEZC BOARD

Board Approved
Minutes of the Board of Directors Meeting
Of Dharma Eye Zen Center,
A California Non-Profit Religious Corporation
June 8, 2015

A Regular meeting of the Board of Directors was held at Edgehill Mansion on the campus of Dominican University of California, 50 Acacia Ave., San Rafael, CA 94901.

Board Members present: Clay Howard, Henry Frummer, Christine Palmer, Tom Millard, Natalie Davidson,Tarané Sayler.
Also present: Lee de Barros

Note: Action Items are denoted by AI # and are listed in the “Action Item List” below.


      Father Bob complemented us on paying our dues on time.
      We will have a half day sitting soon (date TBD).

      4. Treasurer’s Report by Lane to be distributed by email.
      5. Seal
      a. Discussion about need for a seal.
      b. Motion passed to get a seal (chop) costing less than $100.

      c. Board also approved reimbursement for fabric purchases.
      6. Discussion on finance issues: balancing of fund raising, donating to various causes, need to be prudent in the face of uncertainties regarding future cost increases for use of Dominican University facilities.
      Donation possibilities to be explored include donating our services as well as donating money, e.g., helping with beach clean-up. (Idea: Social Chairman to explore participation in volunteer efforts).
      Greatest need for donations may be in the area of services for seniors and children.

      Some disagreement to be settled later about whether we should support Buddhist work or other kinds of work.
      Action Item #1 (Tom): to think about long term goals and report to the Board at the next board meeting.

      7. Paypal / Website report by Tarané:
      a. Paypal could be used for direct deposit donations.
      - An advantage: easy record keeping in a spread sheet
      - Question: percentage of Paypal take
      b. Possibility of website donation mechanism:
      Action Item #2: Tarané to consider possibility of website donation mechanism.
      Tarané knows how to implement this feature, and the Board supports the idea.
      c. Links to other Zen centers:
      Next step: List of affiliates (Can DEZC have a link to Branching Streams?)
      Action Item #3:
      Board will submit affiliates and Christine will ask Abby Cunningham to write blurbs for us.
      d. Discussion of ways to enhance the website, e.g., quotes, videos, links to talks. Suggest brainstorming to address this.
      8. Letter expense issues discussion:
      a. color vs, black and white logo
      b. cost of mailings – envelopes
      c. value of very high quality
      Action Item #4: Henry to follow-up on expense issue for future discussion
      .
      Action Item # 5: Tarané to look at costs of DEZC letterhead.
      Action Item List:
      Action Item #1 (Tom): to think about long term financial goals and report to the Board at the next board meeting.
      Action Item #2: Tarané to consider possibility of website donation mechanism.
      Action Item #3: Christine will ask Abby Cunningham to write blurbs for us.

      Action Item #4: Henry to follow-up on expense issue for future discussion.
      Action Item # 5: Tarané to look at costs for DEZC letterhead.

      Respectfully submitted by Clay Howard